Wouldn’t it be great if we could take home our purchases and try them out before deciding if we want to keep them? That’s exactly what many time clock software vendors are providing with their free software trials. It’s kind of like a dating relationship. You get to find out if you’re compatible, what character traits you like and which ones are likely to drive you crazy, and are there any red flags that would prevent a long-term relationship.
This provides an environment to test the relationship before moving forward with a large commitment of resources, both time and money. When taking advantage of free employee time clock software trials, there are several questions you’ll want to ask up front. Is the free time clock software trial limited in any way, or is it the fully functioning software? How long will the free trial last? Can I get help and technical support during the free trial period? Do I have to start all over again after the free time clock software trial has finished?
These are important questions to ask even before starting the free time clock software trial. Make Sure It Has the Features You Want The free timeclock software trial is the perfect time to make sure the time clock program has all the features you’ll need. That’s why making sure the free trial is fully functional is so important. A limited feature set, or even worse a remote demonstration, are not adequate to make sure the employee time clock software will meet the needs of your business.
You should be testing the exact software you’ll be asked to buy. You’ll also want to make sure you won’t have to re-key all of the information you’ve entered during the free trial after purchasing a permanent license. That’s why this dating period is so important. You want to see how your future partner responds in as many different situations as possible before committing to a permanent relationship. Make Sure It Supports Your Business Payroll Rules The free timeclock software trial should allow you to fully use the program with your payroll rules.
In other words, use the free trial through a complete payroll period. This will allow you to confirm that the software can handle your same payroll cycle, overtime settings, and rounding rules. A great scenario is to run the free timeclock software trial right along with your current time and attendance system. This should bring any obvious deficiencies to the surface. A 30 day trial may sound like enough time to thoroughly test the software, but if you don’t start using it for several weeks after downloading then you may run out of time before you’re ready.
The last thing you need is to have the free trial expire right before you meet with management to demonstrate the new time and attendance system. Free trials based on a number of time clock punches used before expiration may be a better option. Make Sure It Works In Your Office Configuration Another crucial test during the free timeclock software trial is to make sure the software will work with your current office configuration.
For example, if you’re looking for a punch clock replacement, putting an unsupervised computer in the break room may not be the best solution.
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